A.D1 Produce a detailed event plan, showing some leadership skills when organising an event.

Unit B10:     Contribute to Running an Event

Level: 1

Unit type: Sector (Business)

Guided learning hours: 40

Unit in brief

Learners will develop the skills required to organise and contribute to running a small enterprise event to raise money for a cause.

Unit introduction

Do you enjoy going to events organised by other people? Perhaps you like organising activities and events for you and your friends? Businesses run events to raise money for different causes, for example a cake sale or flea market to raise money for a charity.

In this unit, you will learn how to plan and contribute to the running of a small enterprise event  such as a local fundraising activity or a vintage clothes sale. You will work with others to organise and plan the event and then take a role on the day to ensure the event is enjoyable and successful. You will develop skills in planning and working well with other people. You will learn how to work within a timeframe and manage the event budget by not spending more money than you have been allocated for the event. You will also learn to multitask and communicate with others during the running of the event.

The transferable and sector skills you develop in this unit can enable you to progress to further learning. They will also support you in completing the core skills units in Group A of the qualification.

Learning aims

In this unit you will:

A  Contribute to the organisation of an event

B  Work as part of a team to run an event.

Unit summary

 

Learning aim

 

Key teaching areas

 

Summary of suggested assessment evidence

Contribute to the organisation of an event

  • Factors to consider when organising a small event to raise money
  • Allocating roles and responsibilities for the event
  • Contributing to running a small event
  • Working with others to organise and run an event

 

 

 

  • Plan.
  • Observation and witness statements.

Work as part of a team to run an event

Key teaching areas include:

 

Sector skills

 

Knowledge

 

Transferable skills

  • Running an event
  • Organising skills
  • Working as part of a team
  • Time management
    • The process to run events
    • Understand the different activities to be undertaken when running an event
    • Awareness of health and safety and budget
    • Planning
    • Teamwork
   

There are opportunities to develop functional skills in this unit:

 

Functional skills

English

  • Make relevant and extended contribution to discussions, allowing for and responding to others’ input.
  • Write clearly and coherently, including the appropriate level of detail.

Mathematics

  • Add, subtract, multiply and divide whole numbers using a range of strategies.
  • Solve problems requiring calculation with common measures, including money, time, length, weight, capacity and temperature.

Unit content

Knowledge and sector skills

Factors to consider when organising a small event to raise money

  • Type and purpose of a small event could be to raise money such as a charity fundraiser or for a celebration. It could also be an event to attract interest, e.g. a breast cancer awareness event.
  • Costs, e.g. budget available, price of resources and equipment.
  • Target audience, e.g. teenagers, parents, staff.
  • Venue, e.g. cost of the location, size, date and time of event.
  • Cost of advertising the event.
  • Cost of resources required, e.g. furniture, equipment, catering, special requirements – disability and dietary requirements.

Allocating roles and responsibilities for the event

  • Ensuring everyone has a clearly defined and equal role in the team.
  • Roles such as front of house, sales, administration, technical support, customer service.
  • Responsibilities such as collecting money, directing customers, selling products, re-stocking.

Contributing to running a small event

  • Setting up, e.g. venue, health and safety considerations, dealing with problems.
  • Ensuring deadlines are met when setting up the event.
  • Carrying out individual roles during the event.
  • Tidying up after the event, e.g. clearing venue.

Working with others to organise and run an event

  • Working with others to ensure smooth running of the event.
  • Communicating effectively with team members.
  • Helping out others when necessary.

Transferable skills

  • Planning: allocating the budget and roles to members of the team as well as planning resources and running the event.
  • Teamwork: working collaboratively with others to meet deadlines in planning and running the event.

Assessment criteria

 

Pass

 

Merit

 

Distinction

Learning aim A: Contribute to the organisation of an event

A.P1 Produce a simple event plan and make a contribution to the organisation of an event.

A.M1 Produce an appropriate event plan and make a positive contribution to the organisation of an event.

A.D1 Produce a detailed event plan, showing some leadership skills when organising an event.

Learning aim B: Work as part of a team to run an event

B.P2 Work as part of a team, taking some responsibility for own role.

B.M2 Work as part of a team, taking responsibility for own role.

B.D2 Work as part of a team, taking full responsibility for own role and making effective contributions.

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